What is the cheapest flight school management software?

Flight Circle, at $10 per aircraft per month with no per-user charge, is the cheapest published subscription in the category. Schedule Master and AircraftClubs are close behind. Flight Suite HQ is $15 per aircraft plus $0.50 per active user, and includes maintenance, weight and balance, safety and SMS, charter operations, leaseback statements and Part 141 recordkeeping at that price.

Which flight school software vendors publish their pricing?

Flight Suite HQ, Flight Circle, AircraftClubs, Coflyt and Aviatize all publish per-unit rates. Flight Schedule Pro publishes only a Scheduling Hub entry price and quotes the rest. Talon Systems publishes no pricing at all, and FlightLogger publishes its pricing model but quotes the rates per operation.

What should a flight school use now that MYFBO has shut down?

MYFBO.com closed on 31 August 2026. Former customers are moving mainly to Flight Schedule Pro, Aviatize, Flight Circle and Flight Suite HQ. The first priority is your data: if you did not download the .bak export before the shutdown, the account and its export tools are no longer available.

Is per-aircraft or per-user pricing better for a flight school?

Per-aircraft pricing is simpler and better when your active roster is large relative to your fleet. Per-active-user pricing is cheaper when you carry many members who are not currently flying, because deactivated members stop being billed. Work out both against your own numbers rather than taking either side of the argument on faith.

Flight School Management Software Compared

If you are here because MYFBO closed

MYFBO.com shut down on 31 August 2026 after more than 25 years. Deal with your data first and your software second: student training history, endorsements and maintenance records are the part you cannot reconstruct. What to do about a MYFBO migration now.

What each platform charges

Flight Suite HQ — $15 per aircraft per month, plus $0.50 per active user per month. Published.
Flight Circle — $10 per aircraft or sim per month, no per-user charge. Published.
AircraftClubs Half-Throttle — $12 per aircraft per month for scheduling and maintenance, unlimited users, instructors and equipment $6 each. Published.
AircraftClubs Full-Throttle — $18 per aircraft per month; adds logging, accounting and QuickBooks. Published.
Schedule Master — roughly $8–12 per resource per month, quoted as a range. Partly published.
Coflyt — $43 per month for the club plan, plus $10 per month per additional aircraft. Published.
Aviatize Core — $29 per aircraft per month billed annually, unlimited users, capped at three syllabi. Published.
Aviatize Plus — $59 per aircraft per month billed annually; adds KPI reporting, QMS, SMS and API. Published.
Aviatize Premium — $89 per aircraft per month billed annually; adds unlimited syllabi and parts inventory. Published.
Flight Schedule Pro (Pilotbase) — Scheduling Hub from $60 per month; Billing, Training, Maintenance and the all-in-one Suite are quote only.
Talon Systems (TalonETA) — no pricing published at all. Quote only.
FlightLogger — an account fee plus a monthly fee per active student across Core, Advance and Premium. Rates quoted per operation.
MYFBO.com — shut down on 31 August 2026.

A five-aircraft school with 60 active users

Flight Circle: $50/month (5 × $10)
AircraftClubs Half-Throttle: $60/month (5 × $12, before instructor seats)
AircraftClubs Full-Throttle: $90/month (5 × $18, before instructor seats)
Flight Suite HQ: $105/month (5 × $15 + 60 × $0.50)
Aviatize Core: $145/month (5 × $29)
Aviatize Plus: $295/month (5 × $59)
Aviatize Premium: $445/month (5 × $89)
Schedule Master, Coflyt, Flight Schedule Pro, Talon Systems and FlightLogger: not derivable from published rates — request a quote.

Flight Circle is the cheapest subscription here and we say so plainly. Four of these vendors will not give you a number without a sales call, which is worth weighing on its own. The question worth asking about the cheap end is what you still have to buy, build or do by hand alongside it — across the 113 capabilities we compare, 51 are included with Flight Suite HQ and not publicly documented by Flight Circle.

How to actually decide

Start with what you are currently paying for separately. Most schools comparing these platforms are not replacing one subscription — they are replacing a scheduler, a maintenance spreadsheet, an invoicing tool, a training binder and a clipboard. Compare the total, not the line item.

Ask every vendor the same three questions. What does it cost at my size, in writing? What happens to my data if I leave, and can I export it myself today? Which of the things I do weekly are not in this tier?

What the Flight Suite HQ price covers

There are no feature tiers. Scheduling and dispatch, student training records and endorsements, Part 141 syllabi and stage checks with AC 120-78B recordkeeping, maintenance tracking and fleet health, weight and balance, invoicing with prepaid blocks and account credits, card and ACH payments with instructor pay, leaseback owner statements, charter quoting and TSA checks, safety reporting and SMS, weather and FRAT tools, and the member portal are all in the base price. Analytics Pro ($29/month) and Shop Mode ($69/month) are the two optional add-ons.

Which one should you pick

Flight Circle if basic scheduling and club management is genuinely all you need, and you are happy running maintenance, compliance, safety and reporting elsewhere. At $10 per aircraft, it is one of the cheapest options, and for a club that wants a booking calendar and not much else, price is a perfectly good reason.

Aviatize if their accounting sync and multi-authority support match how your operation already works, and their higher priced per-aircraft price fits your budget.

Flight Schedule Pro or Talon Systems if you are a large academy or a collegiate program that needs a named implementation team and has the procurement process to go through a sales cycle to find out what it costs.

Flight Suite HQ if you are tired of running a flight school, charter business, or flight club across multiple disparate systems. Maintenance, EFB/Flight Planning, Part 141 record keeping, CRM, Integrated Intelligent weather, safety and full SMS, leaseback operations and charter operations all for one base price, not sold back to you as tiers. If you want data that carries across all aspects of business without breaking the bank.